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Buyer - 40 Hrs

Company: Boston Medical Center
Location: Conway
Posted on: June 19, 2022

Job Description:

Reports to the Materials Acquisition Manager and is responsible for negotiating the procurement of materials, supplies, equipment, and services for his/her assigned hospital departments and/or commodity group. The objective is to ensure the materials, supplies, equipment and services are acquired from the most reliable and cost effective sources that meet the needs of the customer (department).
Boston Medical Center (BMC) is more than a hospital. It's a network of support and care that touches the lives of hundreds of thousands of people in need each year. It is the largest and busiest provider of trauma and emergency services in New England. Emphasizing community-based care, BMC is committed to providing consistently excellent and accessible health services to all-and is the largest safety-net hospital in New England. The hospital is also the primary teaching affiliate of the nationally ranked Boston University School of Medicine (BUSM) and a founding partner of Boston HealthNet - an integrated health care delivery systems that includes many community health centers. Join BMC today and help us achieve ourVision 2030 which is a long-term goal to make Boston the healthiest urban population in the world. Position: Buyer-AFSCME Department: Purchasing Schedule: Full Time POSITION SUMMARY: Reports to the Materials Acquisition Manager and is responsible for negotiating the procurement of materials, supplies, equipment, and services for his/her assigned hospital departments and/or commodity group. The objective is to ensure the materials, supplies, equipment and services are acquired from the most reliable and cost effective sources that meet the needs of the customer (department). ESSENTIAL RESPONSIBILITIES / DUTIES:

  • Develops and maintains communications with internal customers and vendors to ensure the needs of the department are met.
  • Monitor results through complaints, and informal as well as formal customer satisfaction surveys.
  • Procures materials, supplies, equipment and services for designated areas of the hospital within two days of receipt of purchase orders.
  • Assists customers with researching product information, contacting vendors, obtaining price quotes, and negotiating costs.
  • Composes purchase orders, verifies availability, establishes delivery dates, monitors back orders, expedites deliveries, and communicates status to customers.
  • Consults with customers regarding supply needs and resolves any discrepancies.
  • Coordinates product recalls, returns and expired items.
  • Negotiates pricing for items with the approval of the Materials Acquisition Manager.
  • Supports cost containment objectives by utilizing group purchasing contracts, encouraging product standardization, and recommending inventory containment opportunities.
  • Enters data into the Material Management Information System.
  • Performs as back-up for other buyers as required.
  • Develops and/or recommends policies and procedures to achieve the goals and objectives of Materials Management.
  • Establishes and maintains professional, effective, and ethical relationships with customers and representatives of suppliers, distributors, manufacturers, and monitors quality of service provided.
  • Responds to customer inquiries and/or needs within 24 hours in writing, orally, or through E-mail, copying the Material Acquisition Manager on all responses.
  • Meets with assigned departments on a periodic basis.
  • Follows material management and hospital policies and procedures. Recommends modifying policies or exceptions are brought to the attention of management.
  • Ensures material acquisition standards, safety standards, and quality assurance criteria are met 100% of the time.
  • Participates in assigned committees and acts as a materials management liaison, interfacing with other material management departments as required.
  • Advances professional growth and development through participation in educational programs, workshops, and reading current material management literature.
  • Maintains a current and very active role in the "Enhanced Distribution Program" with participating vendors regarding the purchase and delivery of supplies.
  • Maintains counts on all copiers and provides accurate reports to managers within one week of the end of the period.
  • Completes MED Flight orders by Thursday and keeps an accurate record of necessary procedures.
  • Maintains criteria established for the O.R. functions and contract management.
  • Additional customer and/or commodity specific criteria will be established and published as appropriate.
  • Assists Accounts Payable personnel in the processing of invoices and resolves invoice and payment problems within 45 days.
  • Utilizes hospital's Values as the basis for decision making and to facilitate the division's hospital mission.
  • Follows established hospital infection control and safety procedures. JOB REQUIREMENTS EDUCATION: Bachelors plus 2 years relevant experience (or equivalent, i.e. HS/GED plus 6 + years relevant experience or Associates plus 4+ years relevant experience). CERTIFICATES, LICENSES, REGISTRATIONS REQUIRED : Professional certification in purchasing preferred EXPERIENCE: (See requirements in education section) KNOWLEDGE AND SKILLS:

    • Work requires a comprehensive knowledge of the procedures and systems used in purchasing in order to procure materials, supplies, equipment and services.
    • Proficient with standard Microsoft programs and web browsers.
    • Excellent interpersonal skills and ability to build and maintain strong relationships with customers and vendors Associated topics: chief financial officer, controller, director, director finance, financial director, general manager, manage, operation, organizational culture, president finance

Keywords: Boston Medical Center, Conway , Buyer - 40 Hrs, Human Resources , Conway, Arkansas

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