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ADMINISTRATIVE SPECIALIST I

Company: State of Arkansas
Location: Conway
Posted on: December 4, 2019

Job Description:

Job Details ADMINISTRATIVE SPECIALIST I Agency:Arkansas Department of Human Services Office: Section: Date Posted:11/25/2019 Posting Expires:12/02/2019 Summary The Administrative Specialist I works under general supervision and is responsible for examining and verifying documents, preparing routine correspondence, and maintaining files. This position is governed by state and federal laws and agency policy. Typical Functions Reviews documents including applications, forms, vouchers, records, and reports for accuracy and completeness of information and compliance with laws and regulations, makes necessary corrections, and assigns file numbers. Contacts submitting agency/institution or individual to obtain additional information or to correct discrepancies in documents, and sends notification of acceptance/rejection. Researches various data storage and/or computer records to obtain information and compiles data for reports. Establishes document files and maintains files by updating and purging as needed. Enters data into computer system and makes changes and/or corrections. Maintains activity log and/or financial ledger and submits reports to supervisor. Composes and types routine correspondence and form lettersMay calculate rates, fees, taxes, assessments, and fines. Performs other duties as assigned. Special Job Dimensions Knowledge, Abilities, and Skills Knowledge of record keeping procedures. Knowledge of basic arithmetic. Knowledge of basic grammar. Knowledge of computers and software applications. Ability to conduct research and compile data into report form. Ability to establish and maintain filing systems. Ability to operate standard office equipment. Ability to analyze documents to determine compliance with rules, regulations, andprocedures. Ability to communicate both orally and in writing. Minimum Education and/or Experience The formal education equivalent of a high school diploma; plus two years of experience in a specialized or related area applicable to work performed. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE. Preferred Qualifications -Three (3) years experience with multi-line switchboard system-Two (2) years experience working with public/customer service-One (1) year experience working with individuals with intellectual disabilities Certificates, Licenses, Registrations Agency Specific Information Division NameDivision of Developmental Disabilities ServicesHiring OfficialJennifer EthridgeSpecial Work ConditionSpecial Application InformationGENERAL INFORMATION:All DHS applicants must complete drug screening, as outlined in DHS Policy 1087, prior to being hired.Applications are prescreened according to the state application, addenda, rsum, transcript, licenses and any other information that is submitted. Only transcripts should be submitted at the time of applications; reference letters, certificates, and licenses should be brought at the time of interview. Failure to complete the application form according to instructions with complete and accurate information will adversely impact your comparison to other candidates. List all prior work experience, including military service, with most recent employment first. You may include volunteer or unpaid work as part of your work history; however, you should include the number of hours per week which you performed these duties.False, misleading, or incomplete statements may result in disciplinary action and possible termination.Benefits package may include: health & life insurance, vacation & sick time, paid holidays, credit union membership, retirement, career bonus, and deferred compensation.CONTINUOUSLY ADVERTISED POSITIONS:Submitting an application for a continuously advertised position does not guarantee that a job is available for that position title; e-mails stating that the applicant meets the minimum qualifications for a position are for future reference. Applications submitted for continuously advertised positions are kept on file for 60 days. As jobs for that position title become available, eligible applications in that file that match the county and division criteria will be considered. On your application you should have designated in which counties and divisions you are willing to work. Please keep in mind that you will not appear on hiring lists for counties you do not designate. Do not select statewide from this county list.*********************FOR ALL FAMILY SERVICE WORKER POSITIONS ONLY:EXPERIENCE CANNOT BE SUBSTITUTED FOR THIS JOB TITLEApplicants must submit an official transcript by mail in addition to applications for all levels of Family Service Worker positions except for Family Services Assistant positions. Transcripts will remain on file for future applications. The following Bachelors, Masters, and Doctorate degrees are valid for such Family Service Worker-type positions:Behavior ScienceChild and Family DevelopmentChild DevelopmentCounseling (any field)Criminal JusticeEducation: Early Childhood, Elementary, Middle Level, Secondary, or SpecialFamily & Consumer ScienceFamily DevelopmentFamily ServicesHome EconomicsHuman Development & Family StudiesHuman ServicesPsychologyRehabilitation ScienceSocial WelfareSociologySocial WorkMail your transcript to the following address:Arkansas Department of Human ServicesAttn: RecruitmentP.O. Box 1437, Slot W301Little Rock, AR 72203The transcript must be an official transcript sent from the university or college you attended. The transcript must still have the envelope sealed with the security seal affixed. Once the seal is broken, the transcript is considered void. Job Details Position No.:******** Class Code:C087C Grade:GS02 Salary Range:$23,335.00 - $33,836.00 per year Background check required?Yes Job Type:Full Time Location Information Job City:CONWAY Job County/Region:Faulkner Contact Information Contact name:DHS Recruitment Phone:************ Email:*************************** Options View printable version of this page Apply for this job

Keywords: State of Arkansas, Conway , ADMINISTRATIVE SPECIALIST I, Administration, Clerical , Conway, Arkansas

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